Upper Caldecote School
Parent Teacher and Friends Association Constitution
1. The name of the Association shall be Upper Caldecote School Parent Teacher and Friends Association.
2. The object of the Association is to advance the education of the pupils in the school. In furtherance of this object the Association may:-
(a) Develop more extended relationships between the staff, parents and others associated with the school.
(b) Engage in non-teaching activities which support the school and advance the education of the pupils attending it.
(c) Provide and assist in the provision of such facilities or items for education at the school (not provided from statutory funds) as the Committee in consultation with the Governing Body shall from time to time determine.
3. The Association shall be non-party political and non-sectarian
4. The Association shall take out Public Liability and Personal Accident insurance to cover its meeting, activities, Officers and Committee. See note 1.
5. The Association shall appoint a President who shall be the Head Teacher.
6. Membership shall consist of all parents and/or guardians of pupils attending the school and all teachers and non-teaching staff.
7. The management of the Association shall be vested in a Committee consisting of the following officers:
Chairperson, Vice-chairperson, Honorary secretary, Honorary treasurer together with up to 10 other parents, stall and fundraisers and up to 4 non officer members from the community.
8. The officers and Committee shall be elected at the Annual General Meeting and shall serve until the commencement of the next Annual General Meeting.
9. One third of the members of the Committee shall constitute a Quorum.
10. The Committee shall have the power to co-opt a maximum of 2
11. The Committee may appoint sub-committees, as it deems necessary and shall prescribe their function provided that all acts and proceedings of any such sub-committee shall be reported to the Committee as soon as possible and provided further that no such sub-committee shall expend funds of the Association otherwise than in accordance with a budget agreed by the Committee.
12. The Committee shall meet at least once each term.
13. The Annual General Meeting will be held during the Autumn Term. At the Annual General Meeting, the chair shall be taken by the Chairperson or in his/her absence the Vice Chairperson of the Committee.
14. Nominations shall be proposed and seconded by members and should have the consent of the nominee. Nomination may be made at any time prior to the commencement of the Annual General Meeting.
15. The Committee may fill casual vacancies by co-option until the next Annual General Meeting.
16. At the Annual General Meeting the Honorary Treasurer shall submit a Statement of Accounts as to the 31st August, which shall have been audited by a person who is not a Committee member.
17. Special General Meetings may be called at the written request of a minimum of 10 members.
18. Thirty days notice shall be given of any Special General Meeting to all members of the Association.
19. The Honorary Treasurer shall be responsible for keeping account of all Income and Expenditure and shall present a Financial report to all Committee meetings, and shall present and accounts duly audited for approval by the members at the Annual General Meeting.
20. Bank Accounts shall be operated in the name of the Association and withdrawals shall be made on the signature of any two of the Officers of the Association.
21. No money raised by the Parent, Teacher and Friends Association shall be for the use of any individual for a private purpose.
22. The financial year shall commence on the 1st September and will be for twelve months.
23. Any matter not provided for in the Constitution and concerning the organisation and activities of the Association shall be dealt with by the Committee whose decision shall be final.
24. No alteration to this Constitution may be made except at the Annual General Meeting or a Special General Meeting called for this purpose. No amendments or alterations shall be made without the prior written permission of The Charity Commission to Clauses 2, 24 and 25 and no alteration shall be made which could cause the Association to cease to be a charity in law. Alterations to the Constitution shall receive the assent of two thirds of the members present and voting at an AGM or Special General Meeting.
25. The Association may be dissolved by a resolution presented at a Special General Meeting called for this purpose. The resolution must have the assent of two thirds of those present and voting. Such resolution may give instructions for the disposal of any assets remaining after satisfying any outstanding debts and liabilities. These assets shall not be distributed among the members of the Association but will be given to the school for the benefit of the children of the school, or in the event of a school closure to the school to which the majority of children of the closing school will go, in any manner which is exclusively charitable in law. If effect cannot be given to this provision then assets can be given to some other charitable purpose.
Note 1. Membership of the National Confederation of Parent-Teacher Associations automatically provides this.
